Privacy Statement

At UK Safeguarding Ltd., we’re committed to protecting and respecting your privacy. This policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it and how we keep it secure.

We may change this policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website you adhere to this statement and our privacy policies.

If you have attended an event that we have managed (which required delegates to provide personal data during registration) we also outline how we use this data, where it is stored and how it is processed in the relevant sections below.

Any questions regarding this statement and our privacy practices relating to this website or event management (including registration) should be sent by email to Info@uk-safeguarding.com

Who are we?

We’re UK Safeguarding Ltd., a company limited by guarantee based in the UK, organising and managing a range of training courses and related activities.

How do we collect information from you?

We obtain information about you when you use our website, when you register to attend any event which we manage or when you contact us about products and services.

What type of information is collected from you?

The personal information we collect via our website may include your name, email address (if submitting a contact request), IP address and information regarding what pages of our website are accessed and when.

If you register online to attend an event which we manage we may request further details such as job title, organisation name, personal or business address, payment details, dietary requirements and any access requirements you may have. Any payment details processed as part of event registration are not held or retained by UK Safeguarding Ltd., it is collected by our third-party payment processors, Tide, PayPal, who specialise in secure online capture and processing of credit/debit card transactions, as explained below.

How is your information used?

We collect information when you register for an event via one of our online registration forms or when you submit a contact request to this website. We use the information you provided to reply to your contact request or to help us process your booking for any of the events that we manage. We may use your information to:

  • Process your registration for an event
  • Process your registration for any event which we are managing on behalf of a client
  • Dealing with product and service enquiries directed to us via our website
  • Seek your views or comments on the services and products we provide
  • Notify you of changes to our services
  • Send you communications which you have requested and that may be of interest to you
  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests

How long do we keep your information?

UK Safeguarding Ltd. will not keep your information for longer than is necessary.

  • Details provided to us via our website will be retained for 24 months
  • If, as a delegate at a client event, you provide active consent to receive further correspondence all use of your personal data and its storage shall be governed by the relevant terms and conditions outlined during the registration process. No such data shall be retained or otherwise processed by UK Safeguarding Ltd.

Who has access to your information?

UK Safeguarding Ltd. will not sell or rent your personal information gathered as a result of visiting this website, submitting a contact request form or completing a registration for an event that we manage to anyone.

UK Safeguarding Ltd. will not share your information with third parties for marketing purposes.

Third party service providers working on our behalf:

We may pass your information to our third-party service providers, agents, subcontractors, and other associated organisations for the purposes of completing tasks and providing service to you on our behalf. However, when we use third-party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires us to transfer this information to them securely, for them to keep your information secure at all times and not to use it or otherwise retain it for their own use. Please be reassured that we will not release your information to third parties for them to use for their own direct marketing purposes, unless you have explicitly requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

Choosing how we use your data

You have a choice about whether you wish to or not wish to receive information from us. UK Safeguarding Ltd. will only contact those who have given explicit and clear consent to be contacted for marketing purposes by selecting the relevant box on our website which is part of our general contact form.

We will not contact you for marketing purposes by email, phone, or text message unless you have given your prior consent.

You can change your marketing preferences at any time by contacting us via email at Info@uk-safeguarding.com

Controlling your personal information

You have the right to:

  • Change and/or update the information we hold about you
  • Have the information we hold about you deleted
  • Request a copy of the information we hold about you
  • If you would like to change, delete, or request a copy of your information please email us at info@uk-safeguarding.com or write to us at Box 1557, Ford End Road, Bedford, MK42 5DP
  • You may request details of personal information which we hold about you under and exercise other data access rights in accordance with the GDPR. If you would like a copy of the information hold about you or have any other queries please write to UK Safeguarding Ltd., Box 1557, Ford End Road, Bedford, MK42 5DP

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, using the contact details above.

Security

When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details and invoice details) is encrypted and protected. When you are on a secure page, a lock icon will appear on the bottom of web browsers.

Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

Use of cookies

Like many other websites, the UK Safeguarding websites use cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but it is possible to switch off cookies by setting your browser preferences.

Transferring your information outside of Europe

As part of the services we offer to clients, and in the undertaking of and managing events outside the EU, the information which you provide to us (either by general enquiry or via event registration) may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any servers used by UK Safeguarding or our service providers are located in a country outside of the EU, or if a venue/hotel or third party supplier based outside the EU requires such data to fulfil or provide services required in pursuance of an event outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Review of this Policy

We keep this Policy under regular review. This Policy was last updated September 2019.